How to Create the Perfect Scan

Meeting Compliance Challenges with Protected Trust and ScanSnap
June 23, 2015
John Prudhont Review: Scanning Made Easy with the iX500
July 10, 2015
Show all

How to Create the Perfect Scan

When you scan any type of document, you want your file to have the best resolution possible in order to obtain close to an exact duplicate of the document in an electronic form. ScanSnap is not only known for its ease of use and reliability, but also captures high-quality images.


When you first use your ScanSnap, the default settings are optimized to result in a crisp and clear scanned image. However, if you want to enhance your captured files differently, you have plenty of settings options to choose from. Right-click on the ScanSnap Manager icon on your toolbar and select “Scan Button Settings.” Here, you are able to navigate through the different tabs and options to optimize your scans.

Document Scanning:
When scanning regular documents, selecting the “Recommended” option will automatically adjust the settings to provide a well-balanced scan with respect to image quality, file size, and text recognition results. You have the option to navigate through each tab in order to customize your scanning settings. The defaulted scanning mode and options are set to provide the best image output. The resolution is set to 200 dpi for color and 300 dpi for black and white. You also have the option to increase the dpi under the “Scanning” tab for a higher resolution. If you are scanning only black and white, you can change the color mode to black and white, which will output a smaller file size and help save storage space on your computer.

If you are more concerned about conserving space on your computer, you are able to convert your document by just clicking on “Small File” and the settings will automatically adjust to reduce the size of the scanned files. This is best for sending files via email or saving them on a network. Below is an image of what how the settings have changed to compared to the “Recommended” option.

Image Scanning:
ScanSnap scanners are designed for document scanning. However, there are some ScanSnap users that scan photos in order to store it in an electronic form. You can utilize the “High Quality” option when scanning photos, magazines, catalogs or pamphlets. The settings will be adjusted to the “Best” image quality. Changing the “Image Quality” to the highest or “Excellent” resolution is also an option, which will yield results in 600 dpi in color and 1200 dpi in black and white.

If you are scanning photos, we recommend that you scan using a carrier sheet. The ScanSnap iX500 comes with a carrier sheet that will protect your delicate document from any damage. The carrier sheet settings should be set to “two separate images (front and back).” To adjust the carrier sheet setting, click the “Paper” tab, then click “Carrier Sheet Settings.”

iX500 front side rt new

From the drop-down menu, select “two separate images (front and back).” Keep paper size at “Automatic detection.” These are the settings that should be set to scan photos using the carrier sheet. Below is an image of where to change the carrier sheet settings.

Another option to consider when deciding how to optimize your images, or adjust the settings for your scanning needs, would be the “Customize” option. The “Customize” option allows you to have the ultimate control over the various scanning settings including image quality, color mode, paper size, file option or compression.

If you’ve had your ScanSnap for some time, or if you are utilizing it for heavy scanning, it is helpful to make sure the rollers and glass on the inside of the scanner are clean to optimize your scanned images. There is a cleaning solution for the glass or 90% isopropyl rubbing alcohol will do the job, too! If you need any technical assistance, our Technical Assistance Center will be glad to help at (800) 626-4686.

Nadia Nasrudinzada
Business Development
Fujitsu Computer Products of America